Online notarization is honestly one of the easiest ways to get something notarized. No driving, no waiting in a bank lobby, and you can do it from your couch. But it goes a lot smoother if you’re ready before the session starts.
Here’s everything you need for an online notary appointment in Texas, plus a few tips from doing a lot of these.
1. A valid government issued photo ID
Texas law requires the notary to verify who you are. Unless the notary personally knows you, you’ll need to present a current government issued ID that has both your photo and your signature on it. A driver’s license, state ID or passport usually works.
Make sure it’s not expired and the picture and text aren’t worn down or cracked. The platform takes photos of the front and back, so glare or a damaged card can cause problems.
2. Answering identity verification questions
On top of showing your ID, Texas law requires two more steps:
- Credential analysis. The software checks your ID to make sure it’s real and hasn’t been tampered with.
- Identity proofing. This is usually a short set of questions pulled from public records, things like old addresses or who financed your car. You have a limited time to answer.
Don’t overthink the questions. Answer what you know. If you fail them, most platforms give you another try, but there is a limit.
3. A device with a camera, microphone and internet
You can use a computer, laptop, tablet or phone. The notary has to be able to see and hear you the whole time over live video, so:
- Use a good internet connection (Wi-Fi is better than spotty cell service)
- Make sure your camera and mic are allowed in your browser
- Use a quiet, well lit room
- Charge your phone or plug in your laptop
A laptop or computer is usually easier because you can see the document better.
4. Your document, uploaded ahead of time
You’ll upload a PDF of your document before the session. A few things to check:
- Don’t sign it ahead of time. You’ll sign electronically during the session.
- Make sure all pages are there and it’s not blank where info is needed. A notary can’t notarize an incomplete document.
- If it needs a specific notary certificate (acknowledgment vs jurat), have that page included or let us know.
5. Every signer has to be there
If more than one person is signing, each person needs their own ID and has to verify their identity. They can join from different locations, they just all need to be on video.
What happens during the session
Once you’re in, the notary will confirm your ID, review the document with you, and watch you sign electronically. Then they apply their electronic seal and signature. Texas law requires the session to be recorded and the notary keeps that recording for at least five years, which protects you if anything is ever questioned.
When it’s done, you’ll be able to download your notarized document right away.
Our sessions run through Blue Notary, and after you book you’ll get a link by email to join. You can see the full step by step on our online notary page, or book directly through our online notary booking page.
Quick checklist
- Unexpired government photo ID with your signature on it
- A device with camera, mic and decent internet
- Your document as a PDF, unsigned and complete
- Every signer ready with their own ID
- 15 to 20 minutes of quiet time
Frequently asked questions
Can I use my phone for an online notary?
Yes. A laptop is easier to read documents on, but a phone works.
Do I have to be in Texas?
No. The notary has to be in Texas, but you can be anywhere. More on that in Can I Get Notarized Online If I’m Outside Texas?
Is it safe?
Yes. Sessions are encrypted, recorded and the ID checks are actually more thorough than most in-person notaries. Read Are Online Notaries Safe? for more.
Questions before you book? Call 832-741-3190.
